Your wedding venue will make or break your wedding above all else. Since the reception center is so important, we thought we would make a list of things that you should ask them before you book your reception. Knowing everything about the reception venue is key if you want to avoid problems down the road.
How many guests can the venue accommodate?
Venue size is one of the most important things to ask. If the venue is built for over 500 people and you are only inviting 150, it might look a little empty. If you are inviting 200 and the venue has a 150 guest capacity you are going to have a problem. Make a head count of how many people you will invite before booking a reception center.
How many hours will we have the venue for?
Many event venues host more than one event per day. If there is a lunch event before your reception it is important to know when you can decorate for the reception.
What time can we access the venue and when do we need to leave?
Knowing the hours that you’ll have access to the venue is obviously essential but there is more. Sometimes venues will have a set time when you can start allowing guests but an earlier time that they will allow you to start decorating. If there are no events scheduled the day before your event, sometimes they will let you decorate the previous night.
Can the bridesmaids and groomsmen get ready at the reception center?
Make sure there is somewhere for all of your loved ones to get ready before you invite them to get ready at the facility. Some venues don’t have a place for large groups to get ready.
Does the venue provide the caterer or do we?
Many venues offer their own catering service. Others require you to use their preferred caterer or offer a discounted price for using a preferred caterer. These are important facts to sort out before you book your venue.
Do we have to use the preferred vendors of the wedding venue?
Some wedding reception centers include florists, caterers, photographers, cake and more with their wedding package. Other venues have a list of preferred vendors that you are required to choose from. Make sure you know all of the details as soon as possible.
If it’s an outdoor venue, what happens if it rains?
Since the weather is so unpredictable, always make sure you have a backup plan. This is especially important if your wedding is in the spring or fall.
Do they have a table or stand for the wedding cake?
If you are comparing costs between wedding venues make sure you take into account everything they offer. One venue might be cheaper but not offer important things. There are many wedding supply rental businesses that can offer just about anything.
Is your pricing different on weekdays?
Most wedding locations will offer a discount price if you have your reception on a weeknight. If you are on a tight budget, there is nothing wrong with a reception on a Wednesday or Thursday.
Does the venue have a sound system we can use?
Some venues have sound systems and others don’t. Some venues have a place for a band and others don’t. Make sure you know exactly what you expect from your venue before actually booking.